How To Save Time in Gmail With Templates

This tech tip will save you so much time as a teacher.

Did you know you can create email templates in Gmail? Yep, you can make it that much easier to send those common types of emails you send often. I'm going to walk you through the steps below.

As a teacher some of the templates that I have are: Thank You For Donating, Parent Email About Negative Behavior, and Class Parent Survey Reminders.

HOW TO CREATE A TEMPLATE

You may need to first enable templates. To do this Open Gmail. At the top right, click Settings --> See all settings.

At the top, click Advanced. In the Templates section, select Enable. At the bottom, click Save Changes.

1. Click Compose and type up the message you want to be a template

2. Click on the 3 dots at the bottom (More Options) --> Templates --> Save Draft As Template --> Save as New Template

3. Name the new template and click Save

HOW TO USE A TEMPLATE

1. Open a new email message.

2. Click More Options --> Templates

3. Click on the name of the template you want to use.

It will paste the words into your email message and now all you have to do are make a few minor edits like typing in the name of the person and you're good to send! It save lots of time!!

HOW TO EDIT A TEMPLATE

If you want to edit a template follow the same process as creating a template, but this time you'll choose a template you want to override instead of clicking Save As New Template.

1. Type up the message you want to be a template

2. Click More Options --> Templates --> Save Draft As Template

3. Click the name of the template you want to update

4. It will ask if you want to overwrite the saved template. Click Save.

You're template is updated!

TEMPLATE TIPS

• Keep in mind that if you have a email signature you will want to delete this for the template or else when you use the template you'll end up having a second signature pasted into the message that you'll have to delete each time you use it.

• Use templates to create replies that you use often, not just for initial emails you send.

Watch my Instagram Reel video on how to create Gmail templates HERE!

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